UnionBank ASM Notice Ad 2020 (2 of 2)
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
Please be informed that the Annual Meeting of Stockholders of Union Bank of the Philippines (“UnionBank”) will be conducted virtually and can be accessed at the link to be provided in UnionBank’s website at https://unionbankph.com/about-us/disclosures (under Annual Stockholders’ Meeting) on Friday, May 22, 2020 at 1:00 p.m.
The following Agenda has been set for the meeting:
- Calling to Order
- Proof of Notice of Meeting and Determination of Existence of Quorum
- Approval of the Minutes of the Annual Stockholders’ Meeting held on May 24, 2019
- Chairman’s Report to Stockholders
- Annual Report of Management on Operations for 2019 and approval of the Audited Financial Statements as of December 31, 2019
- Open Forum
- Ratification of Past Actions of the Board of Directors, Board Committees, and Management
- Appointment of External Auditor for the year 2020
- Approval of the Amendments to UnionBank’s By-Laws to comply with the applicable provisions of the Revised Corporation Code and the Manual of Regulations for Banks
- Election of Directors for 2020 – 2021 Term
Stockholders of record as of April 14, 2020 will be entitled to notice of, and to vote at the Annual Meeting.
In light of the COVID-19 outbreak, the conduct of the Annual Meeting will be streamed live and stockholders may attend, participate and vote only through proxy, remote communication or in absentia using the online portal, https://votingportal.unionbankph.com. The deadline for registration to vote in absentia through the online portal and to participate in the livestream is until 5:00 p.m. of May 20, 2020. The requirements and procedures for voting in absentia and participation through remote communication are stated in the Information Statement and published in UnionBank’s website at www.unionbankph.com.
Stockholders who choose to vote by proxy must submit and address their proxy to the attention of the Corporate Secretary at 18th Floor, UnionBank Plaza, Meralco Avenue corner Onyx Street, Ortigas Center, Pasig City or via e-mail at firstname.lastname@example.org not later than 5:00 p.m. on or before May 12, 2020.
In compliance with SEC Resolution No. 196, Series of 2015, a copy of the Unaudited Interim Financial Statements of UnionBank with Management Discussion and Analysis as of and for the quarter ended March 31, 2020 shall be posted in UnionBank’s website at www.unionbankph.com on or before May 17, 2020. A hard copy of the interim financial statements shall be provided within a reasonable time but not later than May 17, 2020 upon written request by any stockholder as soon as the interim financial statements become available.
The Notice and Agenda, Proxy Form, Definitive Information Statement, Management Report,
SEC Form 17-A (Annual Report), and other pertinent documents related to the Annual Meeting are available at https://unionbankph.com/about-us/disclosures and via the PSE Electronic Disclosure Generation Technology (PSE EDGE) portal at https://edge.pse.com.ph/.
Stockholders may visit UnionBank’s website at https://unionbankph.com/about-us/disclosures (under Annual Stockholders’ Meeting) for more information regarding this year’s Annual Meeting and details on how to vote in absentia and participate through remote communication.
For your information and guidance.
Very truly yours,
ATTY. JOSELITO V. BANAAG